Project & Data Governance
Keep one current record.
Important information is more useful when its source, owner, date, version, status, access and permitted use remain visible. Missing documents, specialist questions, actions and decisions should stay in view rather than disappearing into parallel files and conversations.
01SourceIdentify where the information came from and who owns or controls it.
02StatusKeep date, version, quality, access and permitted use visible.
03Gaps and actionsRecord what is missing, which question must be answered and who owns the next action.
04Decision recordKeep new field work, specialist outputs and project decisions connected to the current record.
The point
The result is not a thicker file.
It is a clearer view of what is sufficiently supported, what remains unresolved, who must address it and whether the work should progress, pause or undertake more preparation.